Purchasing

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Solution Details

ANTICIPATE SHORTAGES

  • Review anticipated raw material shortages based on a dynamic production schedule and real time inventory levels
  • Calculate shortages by item and day, considering lead time, safety stock and economic order quantities
  • Reassess data routinely and create purchase orders for items and quantities from specified suppliers
  • Manage inventory by exception and act on the items that need your attention
  • Identify and automate PO suggestions on any necessary materials needed to meet anticipated demand, with Material Requirements Planning (MRP)

REAL-TIME MATERIAL COSTS

  • Update inventory automatically for accurate costs and quantities with real-time purchase receipts
  • View the latest product costs organization-wide, with no additional work from the purchasing department
  • Utilize the Component Cost Roll Up Report, a complete BOM breakdown of the unit cost identifying each element consumed in an individual finished good item, such as hops, water, crowns, bottles, etc.

INVENTORY COSTING

  • Use standard or actual cost valuation methods, VicinityBrew Support FIFO, LIFO, Standard & Average
  • Have the option to vary your costing method by brew stage, actual cost wort until consumed into fermentation, cost your packaging batch at standard
  • Get tighter cost reporting while streamlining putting finished goods on hand
  • Review scenario based impacts of certain price changes on overall production cost with the Proposed Cost Analysis Report
  • Analyze scenario based impacts of certain price changes on overall production cost

CENTRALIZED MATERIAL SPECS

  • Store attribute and technical information on raw materials in a central location
  • Provide suppliers with up-to-date, accurate material specifications
  • Keep vendors up to date as hops or malt requirements change, to simplify future procurement

SUPPLIER RELATIONS

  • Review QC tests results and observations by lot and vendor to use in future vendor evaluation including pricing and terms
  • Estimate each receipt of raw materials and record notes by item and receipt
  • Track all purchasing activity and statuses with account based Customer Relation Management (CRM)
  • Manage vendor activity with “interactions” tracking activity non-inventory transactions such as site visits, sales calls, status’, etc.
  • Use blanket agreement PO’s to manage contracted items at a set price with your vendors

PURCHASE ORDER PROCESSING

  • Identify when an inventory item is reaching safety stock minimums, or at the risk of being out of stock for a required order with integrated demand planning, sales and MRP functionality
  • Create custom workflows for individual brewery management needs
  • Create PO’s specifically for customer orders to manage and streamline fulfillment

BATCH & LOT TRACEABILITY

  • Track any inventory items with manual or receipt generated lot numbers
  • Use assigned batch numbers for production runs, which will track the consumption of lot tracked items through your production process; including tank blending and packaging for true grain to glass visibility
  • Utilize the Lot Trace Report to easily identify where a raw material lot was consumed and fast track any recall process with this report
  • Employ the Where Used Report to identify all batches associated with a component or raw material item
  • Evaluate the reach certain ingredients have throughout your product mix

REPORTING

  • Review scenario based impacts of certain price changes on overall production cost with the Proposed Cost Analysis Report
  • Measure your forecasting efforts summary report tallying invoices by product and distributor for the MTD period with the Invoices by Good Item Report
  • Review all back-ordered products by distributor and by date with the Back-Ordered Summary Report
  • Summarize future shipments by day by customer with the Estimate and Order by Customer Report
  • Identify where a raw material lot was consumed and FastTrack any recall process with the Lot Trace Report
  • Identify, all batches associated with a component or raw material item with the Where Used Report
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Screenshots



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Video Overviews

Advanced Forecasting
Advanced Forecasting
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Safety Stock & Planned Orders
Safety Stock & Planned Orders
2 of 3
Managing Production Shortages
Managing Production Shortages
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 IF YOU ARE READY TO GET STARTED OR HAVE ANY QUESTIONS